Schools: How to add non-rostered staff to your Beanstack site

Tags: Rostering, ClassLink, Clever

Overview

School administrators can quickly create accounts for staff members who are not automatically synced through their roster integrations (e.g., Clever or ClassLink). This feature allows more people at the school to join reading challenges and participate in a culture of reading!

Who Can Use This Feature

On school sites that use a roster integration, you can add non-rostered staff if you have one of the following permissions:

• District Admin

• Media Specialist Plus

You can create an account for any role at or below your own role. For example, if you’re a Media Specialist Plus, you can create accounts with the roles of Media Specialist Plus, Media Specialist, Media Clerk, or Teacher (but not District Admin).

How to Add a Non-Rostered Staff Member

Follow the steps below to add non-rostered staff to your site:

1. Log into the admin view of your school site.

   • If you’re logging into a district site, toggle to the school site you’d like to add a staff member to.

2. Navigate to Classes and Readers > Add Non-Rostered Staff.

3. Fill out the required staff contact details.

   • For the username, this is commonly the staff member’s email.

4. Select “Create Account.”

Their account should now be created! Remember to share the newly-added staff’s login credentials with them along with the following instructions for logging in:

1. Go to [YOUR UNIQUE SITE NAME].beanstack.org/users/sign_in 

   • For example, if your site name is “johnelementary”, go to “johnelementary.beanstack.org/users/sign_in”.

   • It’s important that “users/sign_in” in included so your staff go to the correct login page.

   • If they’re on the mobile app, they’ll need to find their school and then select “Sign In With Username & Password.”

2. Have them log in with their assigned username and password.

   • If they’d like to update their password, you can do so by searching for them under Classes and Readers > Staff and editing their profile.

Staff Role Reference Guide

When creating an account, choose a role based on the staff member's required level of system access. You may only assign roles equal to or lower than your own administrative level. For more information about staff roles and access levels, visit this article.